UPON SIGNING THE CONTRACT:

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• Initial consultation with Lead Coordinator

  • discuss vision, expectations, planning process, timeline and layout

• Provide Planning Process and Detail Tracker

• Provide Vendor referrals

• Access to Event Manager via email

• One 30 minute call each month

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6-8 WEEKS PRIOR TO THE WEDDING:

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• Second consultation with the Lead Coordinator

  • venue walk thru to fine tune the layout, timeline and rain plan

  • review event details

• Discuss pre-wedding vendor, family and wedding party communication

 

4-5 WEEKS PRIOR TO WEDDING- via phone and email:

• Contact all vendors to verify details / delivery of their services

 

1 WEEK PRIOR TO WEDDING:

• Provide final timeline and layout to vendors

• Provide detailed information letter to wedding party and immediate families

 

REHEARSAL:

• Organize and coordinate 1 hour rehearsal

 

WEDDING DAY:

• Two Coordinators providing up to 12 hours of service

• Oversee vendors, decorators and event set up staff at ceremony and reception sites

• Setup and breakdown table numbers, escort cards, favors, toasting flutes, cake serving set, guest book and tossing items

• Manage the ceremony and flow of reception

• Troubleshoot as needed

• Oversee vendors, decorators, and event staff during breakdown

• Assist family with personal ceremonial items and leftover food