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Details Wedding Co. is an ever growing event design and coordination company located in Scottsdale, Arizona. We plan and design many events, including weddings, social events, non-profit events, and corporate events. We're currently hiring for a talented and experienced wedding professional to join the Details Wedding Co. team! This is an exciting opportunity to grow with our company as we experience this one of a kind wedding boom!  

Lead Wedding Coordinator 

Remote for Planning, Onsite for Wedding Days 

Contract Position, Part Time 

Position Description:

  • Highly organized and naturally inquisitive.

  • Strong multi-tasking abilities. Be comfortable in a multi-task environment with frequent interruptions and short deadlines, and sometimes a high degree of pressure.

  • Is customer-service oriented. Deliver exceptional client care before, during, and after the event.

  • Has excellent communication and interpersonal skills necessary to interact with staff, vendors, and clients at all levels.

  • Coordinate, facilitate, and conduct event walk-throughs, ceremony rehearsals, and planning/design sessions, encouraging feedback and questions.

  • Provide logistical expertise and production and fabrication management.

  • Assist in formulating and implementing policies and procedures by encouraging ongoing feedback from colleagues, vendors, and clients.

  • Passion for food, wine, outstanding service, and relentless attention to detail.

  • Works a flexible schedule that includes events on nights and weekends frequently.

  • Manage the logistics and planning process: venue, vendor, and client logistics, timelines, load-in/load-out parameters, restrictions, permitting, and guidelines.

  • Lead or co-lead the team for event setup.

  • Ensure all events are adequately staffed.

  • Train and mentor coordination team.

  • Source and vet creative partners.

  • Source and create estimates to help develop and maintain budgets based on the principal planner and client needs.

  • Conduct client site visits, mockups, trials, walkthroughs, and approved tastings as needed. 

Requirements:

  • 3-5 Years of Event Planning experience with a planning and design team is strongly preferred—other valuable experience from hotels, resorts, country clubs, in the field, and rental companies.

  • Reliable vehicle that can travel long distances frequently, if needed.

  • Experience of working in a busy, high pressured environment.

  • Self- Motivated.

  • Pro-Active and Shows Initiative.

  • Highly Organized.

  • Excellent oral and written communication skills.

  • Can focus when working remotely. Comfortable in start-up settings.

  • Problem-Solving creativity, demeanor, and attitude. Remains Calm, Level Headed and views issues as opportunities.

  • Excellent Time Management.

  • Ability to multi-task and be flexible in a dynamic environment

  • Ability to handle and own multiple projects.

  • Strong Interpersonal Communication skills.

  • Knowledge of most computer programs (the more, the better): Word, Excel, PowerPoint, Dropbox, Gmail, Social Tables, Aisle Planner, Canva, and Zoom.

  • Flexibility, working on weekends and evenings, typically long shifts

  • Ability to lift, stand, walk and/or sit continuously to perform essential job functions.

  • Must adhere to practices of occupational safety and health, including wearing personal protective equipment when required.

  • Must have high-speed internet.

  • Over-night travel throughout Phoenix, Sedona, and other cities is sometimes required.

Benefits:

  • Remote work-friendly (in Arizona) most weekdays.

  • Birthday time off  (1 day, pending no previously scheduled events).

  • Training, Professional Development, and Support.

  • Independent Contractor, so no set hours. Get the work done on your own time!  

  • Opportunity to grow into building your own events and getting commissions on them. 

Pay: 

  • $20-$25 per hour depending on experience on event days. 

  • Flat rate for experienced coordinator to take over planning of some events. 

Hiring For Additional Positions: 

  • Assistant Day of Coordinator 

    • Pay: $15-$20 per hour depending on experience on event days. ​

  • Event Set Up (Labor Intensive) 

    • $20 per hour on event days. ​

  • Social Media Coordinator 

    • $15 per hour, max of 10 hours per week. ​

  • Internships

    • Unpaid, but used toward college credit and potential jumping off point into open positions within the company. ​

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